Survivors Teaching Students Volunteer Agreement

Activity Details: Survivors Teaching Students is a Volunteer Program. We value the time and effort involved in your participation and contribution.

Name of activity/event: Survivors Teaching Students®

Period of activity/event: From date of Application for two years (Annual Review of Volunteer Commitment; Option to renew at two years)

Time activity/event commences: As per schedule (to be advised).

Anticipated hours: Approximately two hours of initial training plus presentation times of approximately two hours each plus travel as applicable. Please note, presentations may be conducted via Zoom or in person.

Job Description: Volunteer – Survivors Teaching Students®

Any ovarian or gynaecological cancer survivor or caregiver is eligible to participate in this program as a Presenter or Facilitator.

A caregiver is defined as someone who was or is closely involved in a survivors’ cancer journey and can speak to their own experience and her various stages from diagnosis through treatment and survivorship. Regional Coordinators have team management and coordinating roles and do not always present to students. Enquiries for this role can be from any interested party with the required skills.

Each volunteer Presenter/Facilitator is expected to write down her/his experience with ovarian or another gynaecological cancer— their story—and provide their written story to the National Coordinator/or their Regional Coordinator. A sample story outline is provided to help the volunteer draft their story. Presenters must adhere to the time limits, program guidelines as well as provide key messages.

Prior to application, all volunteers need to have read and agreed to the Program Guidelines. Volunteers who cannot comply with program guidelines will not be allowed to present.

On acceptance of your application, you will be advised of the next available training date. Following or during training, the Regional Coordinator/Facilitator will help you edit your story to a seven-minute presentation.

Your details will be kept private and secure, and shared only with volunteer Regional Coordinators and Facilitators with whom you are likely to be working for purposes of running Presentations.

Whilst undertaking STS work you are a representative of ANZGOG. We respect your right to be involved with other cancer organisations and charities, however, these should not be promoted during an STS presentation. This will be considered a conflict of interest.

Please find outlined below the ANZGOG Volunteer Program Guidelines and Code of Conduct. Please read carefully and agree to these guidelines to commence your volunteer role.

Thank you.

Volunteer Program Guidelines and Code of Conduct:

STS Volunteer responsibilities to ANZGOG

In STS Presentations, volunteers are not permitted to give medical advice, promote specific therapies, name doctors or treatment centres.

Understand that each woman’s treatment is unique and personalised for her care and not generalisable. Note: Students are interested in your own personal experience.

Maintaining and upholding the good name and reputation of ANZGOG, including any approved use of its name and logo. ANZGOG and STS logos must not be used without written permission from ANZGOG.

Co-operating with members of staff, Regional Coordinators and Facilitators to listen and learn from what they have to say to ensure ANZGOG’s aims for STS are achieved. Mutual courtesy, kindness and respect are expected at all times.

Only undertaking activities that have been asked of you or approved of by ANZGOG, including media comment. Any media engagement or comment regarding STS must be coordinated through ANZGOG.

Know you are free say NO to Presentation opportunities if they do not suit you at the time of asking.

Aiming for high standards of efficiency, reliability and quality in all aspects of your contribution.

Accepting that the ultimate responsibility for the affairs of the ANZGOG STS rest with the Executive and Board, including media comment.

Working within the law. STS Volunteers should seek advice, where appropriate, from ANZGOG on issues of legality.

Respecting the need for confidentiality whenever you have access to restricted personal information.

Informing us of any conflict of interest. If there is any doubt, STS Volunteers should seek guidance from the Survivors Teaching Students® National Manager.

Taking reasonable care of your own health and safety whilst undertaking your work as an STS Volunteer and that of others who you may be working with.

Understanding that you can take a break or retire from volunteering at any time and where possible give one month’s notice to the STS National Manager.

ANZGOG’s Responsibility to you as an STS Volunteer

Recognising that successful STS Volunteer involvement incorporates the individuals’ motivations, aspirations and choices. We therefore seek to meet ANZGOG’s needs with the skills, knowledge, experience, and motivation of our STS Volunteers.

Providing STS Volunteers with adequate training, support, guidance, and advice.

Ensuring that STS Volunteers are given as much notice as possible of activities and events they are invited to attend.

Training our staff properly to work with and support our STS Volunteers.

Celebrating success and recognising loyalty and dedication.

Respecting STS Volunteers, listening and learning from what they have to say and consistently encouraging two-way communication.

Respecting STS Volunteers’ privacy. Personal and contact details will be shared with ANZGOG STS Staff, as well as STS Program Regional Coordinators and Facilitators, only to assist with managing their teams.

Providing timely and accurate information about ANZGOG’s policies and procedures.

Fostering a friendly, safe and supportive atmosphere.

Making financial and other provisions in management plans for the needs of STS Volunteers.

Resolving any complaints or grievances fairly.

Ensuring the health, safety and welfare of all STS Volunteers whilst undertaking their activities.

Insurance cover for volunteers while actively engaged in the agreed activity.

Reimbursement for agreed out of pocket expenses while engaged in the activity: For travel costs, parking for presentations for designated universities and schools (Reimbursement forms will be provided).

By submitting this application, I accept the Conditions and confirm I have read and understood the Volunteer Program Guidelines and Code of Conduct.

As a volunteer of ANZGOG STS I am committed to acting for ANZGOG conscientiously and to the best of my ability. In the performance of my community role, I will act with honesty, integrity and transparency and generally conduct myself in a way that both generates community trust and confidence in me as an individual and enhances the role and image of ANZGOG and its community generally.

I adopt this Code of Conduct as the standard that I will abide by in the performance of any action or duty I may undertake officially on behalf of ANZGOG STS.

I affirm that the facts set forth in my application are true and complete. I understand that if I am accepted as a Volunteer, any false statements, omissions, or other misrepresentations made by me on this application may result in my immediate dismissal.